Expert coordinators trained specifically for retained executive search. Managed by us, embedded in your firm.
Your consultants spend 60% of their time on admin. We take the coordination off their plate so they can focus on what earns fees.
Search to be done
Jessica
Human Coordinator
Agent
Agent
True hands-off coordination
New!
Your consultants stop managing coordination entirely.
Brief your coordinator and they will handle every scheduling email, logistics call, and status update from there.
Search Coordination Spent
AI-enabled Search
-40%
Traditional Search Operations
Better economics, better quality
A fully-managed search coordinator costs a fraction of an in-house hire. No recruitment, no HR overhead, no sick cover. Consistent coordination across every active search.
Application review
CV Screening
CV_PHM_26
Candiate Outreach
E-mail sent
Interview Scheduling
0:12 min
Candidate Follow-up
50 sec
Onsite
1:30 h
Fast time-to-value
We map your workflows and certify your coordinator on your ATS in week one. By week two, they're live on active searches — no months of ramp-up or constant re-briefing.
David García
received a new scheduling request
David García
added
AI-Agent
David García
Agent
Agent
asks the candidate for availability
Agent
compiles slots and schedules for
David García
David García
real-time observability
True hands-off
coordination for search
AI agents at scale
Executive search trained programme covering retained search ops, ATS, and confidentiality protocols
Human in the loop
Coordinators execute, consultants decide. Partners retain full ownership of candidate relationships
No calendar access needed
We coordinate over email and phone, the way executive scheduling actually works. No shared calendars, no AI tools that assume C-suite candidates have open availability.
Full oversight
Live execution and management dashboard—weekly search status reports, interview confirmations, and pipeline updates. No chasing your coordinator for updates
FAster time to value
Search-trained coordinators, ready in two weeks.
Process Mapping
We map your coordination workflows, partner preferences, and ATS setup before your coordinator goes live
ATS Certification
Your coordinator is certified on your specific system (Invenias, Thrive, Clockwork, FileFinder) before handling a single search
Learning & Feedback
A dedicated manager reviews coordination quality across every active search and coaches your coordinator week-on-week
Human-led, AI-Enabled
The full cycle journey is AI-assisted and overseen by human operators, ensuring quality and handling exceptions.
Search Coordination Jobs
Interview Scheduling
8
Candidate Communication
8
Briefing Coordination
6
Panel invite sent to all interviewers
Candidate brief distributed to panel
Room / dial-in confirmed
24h reminder sent to attendees
Optional
Post-debrief notes filed to ATS
Partner feedback chased
Optional
We work inside your existing setup. Your ATS, your email, your processes. No new software, no disruption, no onboarding burden on your team.
Your coordinators handle the operational load. Your consultants focus on placements.
